In October 1999, the Department of Children and Families and the Agency for Health Care Administration began issuing Medicaid identification numbers and gold cards to pregnant women for their unborn children. This step was taken in an effort to streamline and expedite the administrative process of adding a Medicaid eligible newborn's coverage to the Florida Medicaid Management Information System (FMMIS) upon the baby's birth so that providers could verify eligibility, bill Medicaid, and receive reimbursement for services rendered as quickly as possible.
Cards initially issued to unborn babies contain the mother's name with "Babyof" (e.g., BabyAofJane Smith) and providers are able to use the card with its card control number to obtain the baby's Medicaid ID number. The Medicaid number will not be active until after the baby is born, however. Once born, providers can activate the Medicaid coverage by following the instructions listed below:
Please be sure to fill out the form completely. For example, Mother's Medicaid ID, Mother's SSN, and Newborn's Medicaid ID are required fields. Incomplete forms will be returned to you and will delay the process.
You may fax the form to Medicaid's fiscal agent, HP Enterprise Services, at 877-231-2170 to have the coverage activated or you may mail the completed form to:
HP Enterprise Services
Recipient Support Contact Center
P.O. Box 7090
Tallahassee, FL 32314-7090
Within two working days after receiving the completed form, the Medicaid fiscal agent will update the newborn's name, gender, and birth date and activate the coverage. Once the newborn's name is updated on file, a new Medicaid gold card is issued with the updated name.
If the mother is in a Medicaid managed care plan, the baby will be retroactively enrolled in the same managed care plan as the mother for the first three months of life unless the mother voluntarily enrolls the baby in a different managed care plan.
If you have any questions regarding this process, please contact your local Medicaid field office.
If you know the mother is pregnant, Medicaid eligible, and her unborn child does not have a number, you may have the baby added by emailing a password protected Master Unborn Provider Spreadsheet [19KB MS Excel] to the statewide DCF email address identified on the spreadsheet. This spreadsheet can also be used to contact DCF to request assistance regarding missing eligibility for newborns or issues concerning incorrect demographics such as discrepancies in dates of birth.
Please review the Provider Unborn Update Spreadsheet Completion Guide [35KB PDF] for further instructions on completing and submitting inquiries to DCF.
Information regarding newborn eligibility and unborn activation procedures specific to Medicaid managed care plans can be found in Attachment II, Exhibit II-A Managed Medical Assistance (MMA) Program, of the SMMC Contract found on the SMMC MMA Plans page, then select the MMA Plans tab.
MMA plans may no longer submit requests for unborn activations to DCF. When an unborn record is present and has not already been activated, the MMA plan or their designee must complete and submit the SMMC Plan Newborn Activation Spreadsheet [17KB MS Excel] to the Agency’s fiscal agent.
Please review the SMMC Plan Newborn Activation Spreadsheet Completion Guide [164KB PDF] for further instructions.